Oct 15, 2019 a bill of lading issued by a freight forwarder acting as a carrier. According to industry experts, covered spend typically results in cost savings of roughly 8%, plus reduces risk for the organization and increases efficiency. A noncompetitive method of procurement used when only one supplier possesses the unique ability or capability to meet the particular requirements of the entity or because only one. In logistics a plant is an organizational unit for dividing an enterprise according to production, procurement, maintenance, and materials planning. Procurement vs purchasing the differences and similarities. Bid documents constitute the set of documents issued by the buyer which establish the object of procurement the technical specifications and. The entity may require a written justification from the end user explaining why only this supplier can fulfill the requirement. Bureau of procurement commonly used procurement acronyms page 3 of 5 acronym meaning mdm master data management used to upload data into the mscc catalog mou memorandum of understanding mm material master mpl minimum participation levels mrp material requirements planning. The park district reserves the right in its bids to increase or. This december 1998 version of the glossary of acquisition terms was. Forms are also available from the purchasing department and may be obtained by calling 860 4862619. Open procedure one of the procedures for procurement under the eu directives, under which all eligible applicants are invited to tender in a onestage procurement process. Tax dictionary a glossary of useful tax terms and definitions to help you understand taxes and tax concepts.
Procurement and contracts glossary of procurement terms. Product commodity codes enable procurement applications to display products and services in a hierarchy that makes sense to users. Written or graphic instruction issued prior to the opening of bids which clarifies, amends or interprets the contract documents gsd. Procurement file a file either electronic or hard copy that contains all information and documentation relevant to a procurement project. Glossary of terms 1 glossary of contract terms and definitions selected terms from coversheet contract type. Gpo printing procurement and collaborative contract administration.
Procurement and contract management terminology and definitions following are definitions for commonly used words and terms specific to the full procurement lifecycle. Procurement is often mistaken for purchasing, and the two terms are often used interchangeably. A written modification to a contract or purchase order or other agreements. Procurementrelated terms used in the public procurement procedures handbook shall have the meaning as indicated in this glossary of terms applicable to both part i and part ii of the handbook. Procurement specification a document that presents prospective suppliers with a clear, accurate and full description of the organisations needs and enables them to propose a solution to meet those needs. Some ogs information technology product contracts contain a 20% rule. Procurement records include all documents relevant to the pretendering, tendering and contract administration phases. Materials management terms in sap university of kentucky. However, they are numbered in the order referenced throughout the procurement guide. Procurement and contract management terminology and definitions. The activity of acquiring goods or services to accomplish the goals of an organization.
Glossary of common procurement terms office of state procurement. According to industry experts, covered spend typically results in cost savings of roughly 8%, plus. Selfservice requisitioning that streamlines buying, enforces policy and slashes cost. The process of procurement is often part of a companys strategy because the ability to purchase certain materials will determine if operations will continue. A noncompetitive method of procurement used when only one supplier possesses the unique ability or capability to meet the particular requirements of the entity or because only one supplier is practicably available. All forms are in adobe acrobat pdf or microsoft word format. Glossary of commonly used procurement terms office of. A document that outlines the procurement objectives, methodology and strategy to be undertaken in. Accountable stockmaterials designated for inventory and some control of issue andor access. Oecd survey on public procurement glossary of key terms. Accounts payable or purchase ledger the money owed by a business to its suppliers shown as a liability on a companys balance sheet. These standard terms and conditions are incorporated by reference in each purchase. Public procurement procedures handbook procurement portal. The glossary of procurement terms is aimed at helping buyers and bidders alike with the basic procurement terminology used in the procurement process.
Glossary of purchasing and warehouse inventory terms standard terminology and definitions relating to purchasing and warehouse inventory systems access spacean aisle used to gain access to facings, slots or stacks. A procurement reference number for use in procurement documents should be allocated for reference purposes should permission be granted to proceed with the procurement. Glossary of terms and acronyms term definition category the term to group items with similar characteristics. A tax deduction taken by taxpayers who suffered the loss or damage. In 2012, the procurement networks working group on harmonization moved the original procurement practitioners handbook to this platform, leaving the main content untouched. Each catalog item must be tagged with a commodity code that indicates the kind of item it is. Maps procurement uses document type to differentiate among different. Boise office supply contract 9 current terminology. It is a requirement of the public finance management act that all major capital projects must be evaluated prior to a. The purpose is to assess the companys general suitability in terms of financial and economic standing, technical capability and experience, quality assurance, health and safety procedures, environmental issues and equalities considerations. Viewdownload here the public procurement procedures handbook glossary of terms pdf file. The procurement package consists of 38 templates which covers most of the basic activities required on a project. This means that quantities shown on the bid pages are for bid canvassing purposes only e. Glossary of terms an arbitrary action is an action not based on reason or judgment but on personal will or discretion without regard to rules or standards.
Procurement record keeping the procurement classroom. This customer procurement guide is developed and distributed by the general services agency gsa, procurement services division. Glossary of procurement terms arbitration a method that is agreed to in advance by the parties to a contract to resolve a dispute by submission to one or more neutral third party arbitrators for a binding judgement. Glossary of purchasing and supply chain management e. There are still a lot of advantages and benefits that a detailed and comprehensive procurement strategy plan can provide businesses and other entities with. Get ebooks glossary of purchasing and supply chain management on pdf, epub, tuebl, mobi and audiobook for free. Procurement authority and administration of the procurement function 21 2. A final stage of the procurement proceedings regulated by the model law, resulting in the conclusion and entry into force of a procurement contract or framework agreement between the procuring entity and selected suppliers or contractors. The major objectives of purchasing are to 1 maintain the quality. If you want to write and develop an effective procurement strategy plan, make sure to use our downloadable examples in pdf as your references.
All laws, requirements, and conditions associated with a contract or purchase order p. Every procurement professional should know the meaning of key terminology used throughout procurement documents in order to have better understanding of supply process. Whether youre a student, professor, or practicing professional, this glossary is an excellent tool to. Bid bond an assurance of performance provided by a contractor guaranteeing the contractor will enter into a contract with the purchaser within a. We would caution, though, against making business decisions based exclusively on these definitions. Each organization should add its own customized terms or conditions that relate to its type of business. The status of an opportunity invitation to bid, request for proposals or contract, in which active participation can take place. The following printing procurement glossary is from the institutes class.
A record, history or series of documents that provide evidence of a sequence of processes. September 2018 contract management the process of proactively managing a contractual relationship between a supplier and public authority, including addressing risks and disputes that arise, to achieve the agreed contractual outcomes. Bidder has submitted a bid containing several variables or components discounts, wage rates, material costs, etc. Glossary of purchasing and warehouse inventory terms. Procurement and supply terminology for suppliers and procurement. A catalogue may be available as a document or in electronic format. Glossary of terms 2 competitive solicitation the process of requesting and receiving two or more sealed bids, proposals, or replies submitted by responsive vendors in accordance with the terms of a competitive process, regardless of the method of procurement. The oecd recommendation on public procurement 2015 defines it as the process of. An internetbased approach to computing that allows networked devices to shareaccess hardware, data, processing power, and storage space flexibly on demand. Oecd survey on public procurement glossary of key terms public procurement is the purchase by governments and stateowned enterprises of goods, services and works. Goods all types of personal property including commodities, materials.
A preprinted form, which incorporates the councils terms and conditions of purchase, used to place an order with a supplier. Keep in mind that the size of the type should not be so small that it is difficult to read. Here are some of the basic terms and a brief definition of each. The software to view and print adobe acrobat documents is available free from the adobe web site to get a free copy of the software, click the get adobe reader image. Diversity in contracting glossary of terms port of seattle. Contracts within gep are broken down into sixteen different types for procurement contract authoring. Shortened forms of a set of words, consisting of initial letters pronounced separately, for example, invitation to tender itt select a letter from the index above to see the glossary items beginning with that letter. A document used by the purchaser to the request teneration ofhe g a purchase order. A contract file is a special catalog file that contains prearranged negotiated prices that are offered to specific customers. Glossary of purchasing terms dur depends upon requirements. Also, it is often best to emphasize the most important terms by typing or printing them on the front. For example, office supplies can contain the subcategories paper and pens. Therefore, the numbers may appear out of order in the listing.
Central office role in eprocurement ariba that allows specific people within procurement services to verify the name and tax id number of all p2i payment to individual payments with the irs. Please use the definitions below to help you in defining which type of contract you are authoring. The glossary of terms provides you with a comprehensive listing of current logistics and supply chain management terms along with their descriptions. Each item in these files refers to an item in a catalog file. Adding together the value of separate contracts for the same supply andor service.
Review the current data files on eligible firms and responses to a public notice. This means that if an agency is buying product and also needs to buy ancillary services e. Procurement guide government finance officers association. Procurement regulations, as well as a glossary of terms used in the field of procurement that are set out by the law and shall apply to this procurement manual. Moving funds from one individual retirement account to another. Glossary of purchasing and supply chain management ebook. Procurement is a critical part in any organisation and can dramatically increase the profitability of a. A contract file is a special catalog file that contains. Pdf captures formatting information from a variety of desktop publishing applications, making it possible to send formatted documents and have them appear on the recipients monitor or printer as they were intended. Abandonment is the basis for a claim to be preferred under a policy of marine insurance for constructive total loss. Ocr, pdf, fax, excel or other flat file including attachments to email messages not directed to a specific invoice imaging application. For the explanation of the terms procurement contract. Procurement process a term used in the governmental sector for the combined functions of acquiring purchasing needed goods andor services, receiving and inspection, inventory disposalsurplus.
Glossary of procurementrelated terms used in the 2011. To help you in this effort in 2017, the glossary below provides definitions gleaned from our experience to clarify some of the most frequently used terms in the industry today. Freight definitions see pdf file of shipping terms. A written receipt or contract, given by a carrier, showing a list of goods delivered to it for transportation. Dictionary of terms the institute for public procurement. This is important in order to maintain an audit trail of. Glossary of procurement terms page 2 of 11 issue date.
A proactive program undertaken by employers to assure equal opportunity in. A term used in relation with inventory and inventory management. Addendum is an addition or supplement to a document. Office of the chairman of the joint chiefs of staff, dod dictionary of military and associated terms, washington dc. Letter that creates an immediate binding contractual relationship between the council and the successful tenderer prior to entering into a formal contract. City of houston strategic procurement division glossary of bid and bidrelated terms. It is a key component of oracle advanced procurement, the integrated suite that dramatically cuts all supply management costs. Includes the establishment of needs, description of requirements, selection of procurement method, selection of sources, solicitation of procurement, solicitation for offers, award of contract, financing, contraction administration, and related functions. Always update books hourly, if not looking, search in the book search column. The jargon buster is a living document and will be updated regularly. Glossary of purchasing and warehouse inventory terms standard. Glossary of procurementrelated terms used in the 2011 uncitral.
The terms and conditions of the contract may well be different to the terms and conditions contained on the shipping companys bl, which can in extraordinary circumstances lead to legal complications should a dispute arise. Glossary of terms aggregation adding together the value of. Glossary of procurement terms bid an offer made by vendor for a good and or service. This glossary is provided as a source of general information about terms commonly heard or found in procurementrelated documents and is published on this website in good faith. These definitions are for provided as an aid to understanding corporate resources only and are not legal definitions. Glossary of procurement terms page 4 of 11 issue date. Please minimize your use of acronyms when communicating with ut, and thirdparties, about procurement. Pdf short for portable document format, a file format developed by adobe slystems. But those two functions are actually quite distinctin their intent, the tasks they cover, the people involved and, most notably, what they accomplish. It should be possible to reconstruct the entire procurement and contract administration processes from these records.
Documents incorporated in the enforceable agreement between the council and the contractor, including contract conditions, specification, pricing document, form. The information contained in this listing was gathered from global supply chain leaders. Examples of categories include office supplies and electrical equipment. If you ask a layman about the difference, you may get a reply that purchasing and procurement. Glossary of commonly used procurement terms page 4 of 10 pnppsgglossary.
The file type is indicated next to the name of the. Office of the chairman of the joint chiefs of staff, dod dictionary of military and associated terms, as amended. September 2018 accreditation the process of recognising the capability and capacity of a public authority to perform procurement in an effective manner and in accordance with state procurement board objectives. The list is not exhaustive neither are the procurement terms used limited to those on this list only, but the list is meant to be a guideline in the process. A tax paid directly to the federal government, or to state or local governments, such as income tax and property tax.
The process includes preparation and processing of a demand as well as the end receipt and approval of. A bid bond is a written guarantee from a third party guarantor usually a bank or an insurance company submitted by a contractor bidder with a bid. All templates as fully editable and can be customized or modified to suit your needs. The contracting authority must state in the tender the reason for the urgency. The straight bill of lading is a contract which provides for direct shipment to a consignee. Welcome to the nigp online dictionary of procurement terms, the comprehensive reference for public purchasing terms and concepts. A detailed assessment of the general capacity of a contractor, supplier or service provider to meet certain general criteria or standards. Procurement glossary glossary of procurement terminology. Terms and definitions commonly used in technical proposals pdf. For all other documentation, this will be cited as.
Every event in the procurement process must be recorded and all records appropriately filed. There are more than 1 million books that have been enjoyed by people from all over the world. More information on procurement terms can be obtained from the following sources. Surrendering of the claim to goods andor a ship so damaged during a voyage as to render them worthless to the owners who choose to abandon their rights and interest in these in favour of the underwriter and prefer their claims under the insurance cover. Ive included the list below to help you understand common acronyms you might see. Section ii comprises information on the national procurement policy from the general.
The glossary of terms was updated reflecting the procurement networks agreed harmonized definitions for procurement related terms. Glossary of procurement terms state procurement board. Dod dictionary of military and associated terms, january 2020. The terms and definitions found in this glossary relate to procurement. Distributing pricing information in a separate file lets you manage prenegotiated customerspecific contract pricing. We wanted to create a blog post that could serve as quick reference guide for some common procurement terms.
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